COVID19 Church Camp Protocols and FAQ’s

UPDATED 6/5/2021

Are there going to be COVID19 protocols in place at Buffalo Gap Presbyterian Encampment’s summer children’s and youth church camps?

  • Yes. The Encampment is creating a “pod-style” camp experience that will help contain any spread of the virus to a small group and a mask wearing policy for any indoor camp-wide events (and we have reworked the schedule to reduce / eliminate indoor camp-wide events, in order to provide as “normal” a summer camp experience as possible.)

  • Additionally, all Campers and Staff will be screened upon arrival at Camp to check temperature, symptoms, and Covid-contributing factors (like travel, contact with known Covid cases, etc).


What do I need to know about a “pod-style” camp?

  • A Pod is comprised of two Cabin Groups, One girls and one boys Cabin Group will be in each pod.

  • Campers / Participants will engage in activities as pods, much like the “Family Groups” we used to use.

  • Campers will not be able to choose their cabins and cabin counselors on the day of check-in as we have done in year’s past. Cabins will be assigned ahead of time. This change is necessary to appropriately build pod groups of equal size and spread campers out across all 6 cabins.


What about wearing a mask?

  • Anybody who has been fully vaccinated will not be asked to wear a mask at any time.

  • Masks will not be required at all times, but each unvaccinated camper and staff member should pack one mask per day they will be at camp.

  • When masks are worn, they should cover both the nose and the mouth.

  • When a camper or staff member is with their Cabin Group or Pod, they do not have to wear a mask. This includes hanging out in the cabin, games, arts and crafts, while sitting at meals, shower time, and in the pool.

  • We ask that unvaccinated persons wear masks during Camp-wide Indoor activities (which we are minimizing).

  • If you are indoors with anyone that is not in your pod, we ask that you wear a mask.


What about people who have been fully vaccinated?

  • Anybody who has been fully vaccinated will not be asked to wear a mask at any time.


Will I (a parent or guardian) be asked to wear a mask?

  • Unless you have been fully vaccinated, Yes. Please wear a mask that covers your nose and mouth when you drop off and pick up your camper from the encampment, including during the final worship service.


What other changes can I expect?

  • The main schedule change will be in the afternoon. The pool time will need to be divided up between the pods as swimming cannot be a masked activity. That means a second round of round-robins will occur in the afternoon. The stations will be pool, an additional bible rotation, and an activity that will be determined by the needs of the day (example, a skit prep time on the night of the talent show). Each of these stations will be an hour and 10 minutes long.


What will the staff be doing to help keep my camper safe?

  • At Check-in, and each morning, everybody in Camp will have their temperature checked and asked about possible Covid symptoms.

  • Each pod will have at least one counselor or CIT in charge of each of the following activities, daily temperature and wellness checks, crafts, and games. Essentially, there will be one leader in every group that can run whatever activity the group is about to complete. This makes sure each pod has as little cross contamination as possible when not wearing masks and maximized non-mask time.

  • Unvaccinated Chaplains, Directors, the Medic, and Kitchen staff will always have their masks on in the presence of campers and counselors - as they will interact with everyone at one point or another.


What happens if a camper or a staff member show symptoms of COVID19?

  • If one person in a pod comes down with symptoms (Fever 100.4⁰F or higher, Cough, Shortness of Breath or Difficulty Breathing, Chills, Fatigue, Muscle Pain, Body Aches, Headache, New Loss of Taste or Smell, Sore Throat, Congestion or Runny nose [not associated with seasonal allergies], the individual will be quarantined from other campers and their pod must wear masks at all times and stay 6ft away from other pods until test results are received.


Are there any COVID19-specific waivers I (the parent or legal guardian) need to sign?

  • Yes. This waiver will state:

    1. That you have read these guidelines and have shared them with your Camper / Participant, and

    2. Whether or not you and/or your Camper / Participant have been fully vaccinated, and that

    3. Neither you nor your camper(s) have tested positive for COVID19 in the past 10 days, you nor your camper(s) have not knowingly come in to contact with someone that has COVID19, and that you nor your camper(s) have experienced any COVID19 symptoms in the past 10 days.

  • This waiver will be emailed to the address you provide at registration before camp begins, and you should bring them (signed) with you to Check-in.

  • The waiver is also shown below for your information.





  • I recognize the contagious nature of the COVID-19 virus, and respect that the facility adheres to current recommendations of practicing social distancing and wearing face coverings.

  • I further acknowledge that Buffalo Gap Presbyterian Encampment has put in place preventative measures to reduce the spread of the COVID-19 virus, to the best of their abilities.

  • I further acknowledge that no guarantee exists regarding whether contracting COVID-19. I understand that the risk of becoming exposed to and/or infected by the COVID-19 virus may result from the actions, omissions, or negligence of myself and others, including, but not limited to, staff and other clients.

  • I further acknowledge that I and my child have discussed the above, and will comply with all set procedures to reduce the spread while in attendance.


I attest that:

* My child is not experiencing any symptom of illness such as cough, shortness of breath, difficulty breathing, fever, chills, muscle pain, headache, sore throat, or new loss of taste or smell.

* My child has not traveled internationally within the last 14 days.

* My child has not traveled to a highly impacted area within the United States in the last 14 days.

* I do not believe my child has been exposed to someone with a confirmed case of COVID-19.

* My child has not been diagnosed with Covid-19 by state or local public health authorities.


I hereby release and agree to hold Buffalo Gap Presbyterian Encampment harmless from any causes of action, claims, demands, damages, costs, expenses and compensation for damage to myself that may be caused by any act, or failure to act, or that may otherwise arise in any way with any services received. I understand that this release discharges the aforementioned from any liability with respect to bodily injury, illness, death, medical treatment, or property damage that may arise from, or in connection to, any services received. This liability waiver and release extends to all owners, partners, and employees.


In addition to the above, I certify that my child has been fully vaccinated, and therefore will not need to wear a face mask while at Camp.                       YES                              NO





Participant / Camper Name ______________________      Camp Session Attending ________________


Parent / Guardian Signature ________________________________     Date  _______________________